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April 21, 2012 Sanitary District II
Town Sanitary District #2 of the Town of Lyons Minutes
Date: Saturday, April 21, 2012
Place: Lyons Sanitary District No. 2, Lyons, WI.
Those in attendance: President James DeLuca; Treasurer Dick Blackburn, Secretary Ted Lightfield, LSD2 Plant Superintendent Bob Biedrzycki; Admin. Ass’t Donna Prochacka.
President James DeLuca called Meeting called to order at 9:00 a.m. Roll call: all Commissioners present.
Approve Minutes March 17 and April 3, 2012 meetings. Ted made a motion to approve the minutes of March 17, 2012 as corrected; second by Dick; all in favor; motion carried. Ted made a motion to approve the minutes taken by M. Dubis for the April 3, 2012 meeting; Dick second; all in favor; motion carried.
Treasurers Report . There was a discussion on Talmer bank closing their branch in Lyons, and whether to look for another bank and it was decided to wait to see if another bank moves into the building presently housing Talmer Bank and then make a decision. Dick B. made a motion to approve the March, 2012 Treasurers Report; second by Ted L.; all in favor; motion carried.
Action / Discussion on release of Miron’s retainage - update. Bob reported that a portion of the soffit had come off the Process building due to high winds. There was a discussion on repairing it and it was decided that it needs to be replaced with nails and not staples. Miron will be coming out to look at it and if the sub cannot do the work fast enough, they will do it themselves. Bob reported the SCADA system did work this month and we are going to wait another month to be sure there are no more problems. Jim made a motion to table Miron’s retainage until the next meeting; Dick second; all in favor; motion carried.
Action / Discussion on releasing ATI final payment – update. Jim D. had a discussion with Jim Smith from Applied this past week and he is satisfied that the software is headed in the right direction. Jim D. suggested releasing the final payment, but held by the plant superintendent who can release it at his discretion. Bob said that Wayne mentioned the loan is still open and could we spend some money on software package training with Hach so that in the future he could fix any problems himself if something came up. There are various training options available ranging from webinars or actual courses that he could attend. The Board would like more detail and get back to them with pricing. Dick made a motion to release ATI’s final payment at the plant superintendent’s discretion as to when he feels the conditions have been satisfied to release the money sometime after May 5th; second by Jim; all in favor; motion carried.
Continue Action / discussion on further CBDG income survey implementation steps - update. We now have received over 51% in the Qualified bracket. Jim requested Donna email him the spreadsheet so he can start writing a letter. He has to figure out who the person will be to replace Senator Herb Kohl – he will start working on the letter and get a draft to everyone for their review. This subject can be removed from future agendas.
Discussion on Post Construction Grants and/or Rate Relief. Ted attended a Grant Writing Seminar this past month and gave a short overview of the course – he reported there are grants out there but not for post construction, and a great deal of money is available from private foundations for projects/charitable projects. He would like to get a copy of our sanitary district based on the census bureau and narrow it down and resubmit to Maureen Hubeler – she said she would relook at it to reconsider hardship. There was a discussion on how this could be accomplished – how do you get the census info? Ted is going to request a copy of a grant application that was approved - an award winning grant that falls into our scope. Ted said his contacts don’t know of any grants to affect rate relief – looks like the best route will be earmark money. There was a discussion on phosphorous regulations that are proposed. It is not in our permit right now – can we apply for a grant to protect the environment? Ted will call a contact in Washington to see if there is a grant we can apply for. This is not something we have to do right now, but we are being proactive. Bob said it will cost about $1 million for an addition for phosphorous treatment equipment, and said it would be phased in over several steps before we would need to be in total compliance. We should look at sooner rather than later even though it will probably be 8-10 years before we need to be in compliance. We should try to get a pitch from an engineering firm. It was decided to look into getting a grant for the phosphorus treatment equipment.
Action / Discussion on sampling metering station and sampling requirements per CESD contract. This is still in the hand of attorney Dubis. We have not received any correspondence from our Notice of Default letter. It was reiterated that we just want to lease the portable equipment – not own it. At one time, both sides were in agreement that a station needed to be built, and nothing has changed. Dick will give Rhoda a call to see where USDA stands.
WWTP Upgrade. Bob said, as mentioned previously, the soffit is falling off the Process Building. He has received two safety equipment quotes for fall protection around the plant. Bob put this together based on the safety audit that was done. He mentioned going to Burlington to take a look at their trailer and see what they like and don’t like – we will be using this equipment on a limited basis. The need for the equipment was discussed, and the quotes were reviewed. Bob was instructed to go with what he thinks is best and whatever he feels more comfortable with.
Staff Reports – There were a couple of complaint letters received after this month’s billing. There was a letter stating that Jeff O’Gorman would be sending his draft of the ordinances to Mike Dubis this coming week. Dick requested Donna to check with Mike on a running total of his legal fees so we don’t go over budget.
Jim made a motion to adjourn at 10:35; second by Dick; all in favor; motion carried.
Signed by Donna Prochacka, Administrative Assistant
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