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December 10, 2011 Sanitary District II
Town Sanitary District #2 of the Town of Lyons Minutes
Date: Saturday, December 10, 2011
Place: Lyons Sanitary District Lyons, WI.
Those in attendance: President James DeLuca; Treasurer Dick Blackburn, Secretary Ted Lightfield, LSD2 Plant Superintendent Bob Biedrzycki; Admin. Ass’t Donna Prochacka. Also present: Wayne Karlovich, Applied Technologies.
President James DeLuca called Meeting called to order at 9:00 a.m
Approval of change order and completion of miscellaneous WWTP upgrade documents. Wayne Karlovich handed out copies of the change order for commissioners to review. The original cost of the project was $3,323,200 and in the end they are looking at a change order for a credit of $22,792.86 coming back from allowance money in the contract that was not used. Bob asked about the $160,000 contingency money that was not used– Wayne said yes, that was true and was not included in this Clean Water Fund summary – he handed out project summary. The entire budget is under by $193,252 with CESD share of $66,601 and Lyons #2 share of $126,651.43. The Commissioners thanked Wayne and said good job. Wayne signed it and asked the commissioners to sign 3 copies of the change order and said it also would have to be approved by Miron. Jim made a motion to approve Change Order #1 dated December 5, 2011; seconded by Dick; all in favor; motion carried.
As far as close out documents, there was a letter prepared by the DNR listing items that need to be done in order to get the final money from CWF, and the change order was one of them. The O&M manual has been turned over to Bob. Wayne said the certification check list needs to be submitted to the DNR and said ok to sign off on Wage Rate Certification documents.
There was a discussion on the last ATI bill we received – ATI came up with a $500 credit on their next invoice. Commissioners said ok to pay this bill and Wayne said he is not charging for today since it was for the CWF loan and they are fully spent on that.
The last item needs to be submitted is Request for Disbursement #17 - Wayne asked if there were any issues. Bob said we are still having a problem with computer software – it is not generating reports as it should. The last disbursement includes all the retainage money. Jim said to hold off on signing until next week’s meeting.
Action / Discussion on outcome of December 7, 2011 Meeting. The purpose of the meeting was to flush out exactly what is needed for the sampling metering station. There was a discussion about having CESD turn over their force main -- give them the option as an alternative. Bob said we used to monitor the lift station. Jim said three options – portable, put in a sampling station manhole, or turn it over. Dick – we need to think this over a little more. Bob said he is working with Pat P. to flush the line out and if that would work on a regular basis, it may be they probably wouldn’t have to add as much bioxide. Wayne – the system needs to flush better. A separate manhole/vault was also discussed. See what the official response is from CESD, and then go from there.
Other Business. Ted made a motion to handle employee appreciation compensation payment the same as last year; second by Dick; all in favor; motion carried.
Jim made a motion to adjourn at 10:16; second by Dick; all in favor; motion carried.
Signed by Donna Prochacka, Administrative Assistant
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