Town of Lyons, Walworth County, Wisconsin : Meeting Minutes

May 19, 2012 Sanitary District II

Town Sanitary District #2 of the Town of Lyons Minutes
Date: Saturday, May 19, 2012  
Place: Lyons Sanitary District No. 2, Lyons, WI.

Those in attendance:  President James DeLuca; Secretary Ted
Lightfield, LSD2 Plant Superintendent Bob Biedrzycki; Admin. Ass’t
Donna Prochacka. Absent: Richard Blackburn, Treasurer.
 
President James DeLuca called Meeting called to order at 9:00 a.m.
Roll call:  2 Commissioners present.

Approve Minutes April 21, 2012 meeting.  Ted made a motion to approve
the minutes of April 21, 2012; second by Jim D.; all in favor; motion
carried.  

Treasurers Report . Donna reported on last month’s question of legal
fees to date and checked with Attorney Dubis – he stated his bill to
date is less than $2,000.  This would be in addition to an amount of
approximately $1500 that he had already billed us and was paid in
2012.  Jim D made a motion to approve the April, 2012 Treasurers
Report; second by Ted L.; all in favor; motion carried.

Update on releasing Miron’s retainage.  Bob reported that the soffit
had been fixed and that Paul O’Brien came out last week and checked
it, plus 2 of Miron’s employees also came out to double check it,
and everything has been fixed.  The other issue of the SCADA seem to
be working fine since Hack was here.  Jim D. made a motion to release
final payment to Miron with the condition that all final punchlist
items are completed. Ted seconded; all in favor; motion carried.

Updated on releasing ATI retainage.  Bob said he plans to release it
with Miron’s this coming week.

Action / Discussion on dealing with vandalism to property.  Golf balls
have  been found in various location on the property and it appears
they have been hitting the buildings and we hit them with the
lawnmower.  The location of their origin is unknown.  Bob has drafted
a notice that could be posted or sent out.  It was discussed to
monitor the situation and wait until next month when Dick will be
here.

Action / Discussion on sampling metering station and sampling
requirements per CESD contract.  A meeting has been scheduled for May
29th at 9:30 with CESD and their representatives and hopefully
representation from the Town of Lyons and WNDR.  Jim suggested
contacting Chuck Pape.  As far as Melissa Cook from the DNR – Jim
said in our response, ask her if it is ok for us to contact Scott
Gunderson and/or Cathy Stepp just cc them.

WWTP Upgrade.  Remove from future agendas – project will be closed
out after this meeting.

Staff Reports:  We got a letter from Bruesewitz last week regarding
the Gas station car wash connection.  They seem to think that we will
be providing the meter and they will be abandoning their holding tank
per their 2003 State approved plans. Jim said State approved plans
need to be current – have Bruesewitz get a letter stating State
approval is still good. He believes permits are only good for 2 years
then it expires.  We need to get a copy of the plans.  If we get a
copy of it, they can disconnect from holding tank.  On the question of
who was to provide the meter, Jim said to give them the specs.  Ted
said to reply that they are to provide the meter per our specs and it
is their responsibility to have it annually checked and  calibrated
per our specs.  Mr. Carney said he had already given the gas station
his quote.  Ted asked what the price of a meter is and Bob checked and
found an appropriate one for about $180.

Ted asked about checking with Maureen Hubeler, DNR, on the census
question. Ted checked and it appears the smallest area that can be
pinpointed is 4 blocks in the township– which is not accurate for
our purpose.  Jim said he will follow up with the lobbyist.

Donna reported Pat Romenesko was here on May 1st to perform the annual
audit. Once we receive the draft report, he will be invited to present
it to the Commissioners.

Bob said he is working on the CMAR which needs to be approved at next
month’s meeting.  This is a report to the Board on the overall
operation of the past year.  The commissioners will need to pass a
resolution approving it.  Jim requested the resolution be prepared and
ready for the next meeting.

Jim made a motion to adjourn at 9:32; second by Ted; all in favor;
motion carried.


Signed by Donna Prochacka, Administrative Assistant
May 22, 2012
Town of Lyons, Walworth County, Wisconsin : Meeting Minutes

May 19, 2012 Sanitary District II

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